Food Safety Program

Any fresh food company must prioritize food safety. Programs to safeguard the health and wellbeing of customers are crucial. It’s common to think of these programs as a necessary evil, but you should approach them as an investment. You’ll have to keep track of expenses and how they affect your company. A robust food safety culture and the appropriate technology to handle data can help you improve your profitability in the long run.

Have you ever thought about calculating the return on your food safety program’s investment? The net return should help you make better budgeting choices in the future. In any other case, it’ll just be regarded as a charge. Listed below are a few methods through which your food safety program may save money, become a valuable business asset, and provide a good return on investment for your company.

Data Analysis is Done Proactively

Each day, the data generated by your food safety program grows exponentially. Are you studying it, or are you just putting it in a file and forgetting about it? You’ll be able to detect problems and trends faster by reviewing your food safety data frequently. Having the appropriate technology solution and dashboards at your fingertips will save you time by eliminating the need to manually retrieve statistics and allow you to see everything in real-time. Having access to data also allows you to assess and establish objectives, allowing you to calculate ROI more precisely.

Analyzing data saves money in the following way. There was a problem with apples for one of our clients. They analyzed the data on their web dashboard and discovered that the problem was due to the water temperature, so they took immediate action to rectify it. Using paper records would have necessitated shutting down the whole manufacturing line and manually going through all of the data, resulting in lost production time. These are astronomical expenses.


Better Control of Risks

The food safety program you have in place is critical to risk management as well. There will be greater willingness to speak out when it comes to food safety if there is open communication among your team members. First-responders on the floor or in the field are those most likely to see issues. You may prevent a larger problem in the future by collecting their input if they feel safe alerting supervisors to problems. Investigate fresh information or current data that supports your worry and take immediate action. Taking steps to avoid or solve these problems early on can save you time and money in the long run, as well as provide you with valuable food safety information.

Just one product recall may cost a company in the tens of millions of dollars in wasted food and lost revenue. It’s difficult to put a monetary value on the lost business, but the damage is just as real. Having a robust food safety policy in place allows you to detect hazards faster, therefore preventing them from becoming a problem down the road. As a result, there will be more confident in the safety of the product as a whole. With the proper solution, you’ll be able to keep tabs on your inspection data and see any patterns that may affect your company. As a result, you may prevent expensive product recalls, ensure the safety of your customers, and safeguard your brand.

Reduced Time and Labor Expenditure

You can turn your food safety program into a time and labor-saving machine with the proper tools. When it comes to your food safety program, audits may save you a lot of time. Companies that plan for audits have a better chance of completing the process efficiently and effectively, saving both money and time.

Using the appropriate food safety software may also make routine data gathering more efficient. Software and computer applications, for example, may assist you in achieving this goal. Using food safety software saves your workers a significant amount of time while doing audits and other regular activities. Less effort spent on data collection and organization means more time for your team to focus on other food safety-related responsibilities.

Consider how much time you spend traveling from one place to another to collect documentation, then entering it into a spreadsheet – or worse, putting it away in a box you won’t look at again until you’re audited. Technology has the potential to save you a significant amount of time each day.

A Better Approach to Allocating Resources

This program will probably be a significant expense for your company, but it may be a wise investment if well planned. Keep a close eye on your program’s spending to ensure that your money is being put to good use. Keep track of every expense, from staff salaries and benefits to the materials you need to keep track of inspection findings. Record everything. Examine the information to determine if there are any areas where you can save money or increase efficiency by implementing new strategies.

Have a look at the following example. A food processor with several sites collects data using paper records. This technique of paper recordkeeping costs the business tens of thousands of dollars per year. Take into consideration all the paper and binders that a typical processor goes through, as well as the required storage space and the associated costs of traveling between different locations to get the data. An evaluation of the company’s financial resources reveals that investing in software is the better option. The program will cost money upfront, but reducing many of their present expenses, will save them money in the long term! It will also help the environment because of the reduced pollution.

As a bonus, going digital is less wasteful and less time-consuming for your staff. If you drop paper, it may become damp, filthy, or even disappear during transport. Getting all the data in one place also takes longer, so you won’t get the whole picture right away.


An investment in food safety software pays off handsomely in the shape of a more comprehensive image of your food safety strategy, allowing your business to operate based on real data. If you can identify problems or errors more early, you’ll save a lot of money in the long run in terms of costly risk factors and additional expenses.

To ensure that all your business processes are streamlined and there’s absolutely no compromise on food safety, you should consider investing EcoDocs, a Cloud-based software that helps you organize, track, and schedule your tasks for ensuring quality food products, compliance with food safety standards, and timely maintenance management tasks. You can have EcoDocs software custom-made to suit your business needs – ensuring that you get to reap maximum benefit out of it.

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