Facilities management software is a cloud-based software solution that makes management easier by digitizing the entire process and helps companies manage their maintenance program from a single web-based dashboard. Online facility management software is designed to enable businesses to save time, money, and other resources. This is achieved by scheduling of work orders, preventive maintenance tasks, and the resulting real-time reports which enable better management of the facility and its employees.

There are four basic functions of facilities management. The primary one is the improvement and upkeep of the physical building or the actual facility in facilities management. This includes maintenance and repair of the building, cleaning and decor of the workplace, and property management on-site and off-site.

Then there is the function of supporting people and creating a work environment for them which is engaging and accommodating at the same time. The facility managers support the employees in many ways including desking arrangements, space optimization, and also managing employee directories.

Another function is establishing processes and order at work. These governance processes include reserving space within building premises, submission of work-order requests, checking in of guests and visitors, and emergency planning.

Finally, the last function is the integration of technology. This means the management plays a key role in identifying the right technology and implementing it. It includes determining the cost of smart technologies and their return on investment, researching on IoT devices and also integrating them into everyday processes. 

Computer-aided facilities management software proves itself extremely useful because it makes it easier to manage large organizations with numerous employees and complex space management requirements.

The best facility management software for you would be one that caters to your needs perfectly. This means the best software would be one that has all the features that are applicable to your requirements.

Having said that, Folio3 has a Facility CMMS that is fully customizable to your requirements.

A CAFM administrator is someone who is responsible for the operation and administration of the organization’s Computer-aided Facilities Management (CAFM) system. He is in charge of scheduling work orders with all the details such as the asset in question, location, etc., and assigning them to workers. He then tracks the performance of these workers, performs quality checks, and reviews the assets on the premise through real-time reports.

Facility management is essential for businesses for several reasons. First of all, it helps the business increase cost-efficiency by minimizing the costs of managing the space. Secondly, it elongates the lifespan of your assets and facilities. It also lets you manage and maintain health and safety standards and requirements. This also helps businesses to stay ahead of compliance issues and monitor and maintain them accordingly. The importance of facility management increases in direct proportion with the size of the organization. Facility management is extremely important for enterprises, and there is dedicated enterprise facility management software available for it.

Facility maintenance is basically the process of augmenting the utility of a building by better management of the building. This is done by regularly checking, servicing, and maintaining the spaces in and around a facility or building, capital assets, and commercial appliances through generating work orders and scheduling tasks. The goal of facility maintenance management is to ensure the functionality, safety, efficiency, and comfort of the facility, the people working in it, and the areas surrounding it.