How it all started

In the past, managers would resort to using photocopies and various calendars to facilitate their workflow and manage their maintenance activities. The development of the first CMMS eased a lot of issues faced by workers such as overflowing manuals and reports, damaged work orders, misplaced accountability, and mishandled maintenance.

The first system that was launched more than three decades ago was used mainly by large enterprises on mainframe computers. The cost of the mainframes, however, made the system inaccessible to smaller businesses. As time went on, and technology evolved, computers started becoming the norm and made their way into businesses of all sizes.

Usability is no longer an issue today and implementing a CMMS is no longer a luxury but it is now an essential need for businesses of all sizes. Technology nowadays has enabled us to have cloud-based maintenance software and all businesses need to implement it.

The need for a CMMS system

Computerized maintenance management systems offer you endless possibilities which all lead you to empower your employees, assure their safety, and work your way toward maximum profitability. There are several benefits of CMMS for an organization:

Minimize Costs

Avoid asset breakdown costs and overspending on inventory. Also, save energy and related costs by keeping your equipment in perfect condition.

Minimize Downtime

Preventive maintenance helps minimize downtime because it prevents breakdowns. Breakdowns means downtime and added costs.

Resolve Instantly

CMM software endorses accountability. Issues arising between employees are solved instantly because every action in every task is recorded.

Centralize Information

Centralize all your information into a single database using a cloud-based CMMS program, so that your data is accessible to all on any smart device.

Automate Maintenance

Automated maintenance work orders scheduled at regular intervals or triggered by events prevents human error and streamlines your workflow.

Maximize Efficiency

Preventive maintenance saves time and money and streamlines your processes hence maximizing efficiency throughout the organization.

Real-time Tracking

All assets and work orders can be tracked in real-time and so any issues can be worked on and solved as soon as they arise.

Improved Reporting

Real-time tracking also means real-time reporting. Transparency in the system facilitates accountability which helps in more accurate reporting.

Improved Decision Making

Minimal human error, maximum accountability, and real-time tracking and reporting aids in better decision making even in the long term.

How Does a CMMS Work?

A CMMS system works by issuing automated work orders, tracking them, and generating resulting reports. All the data entered in a digital work order is automatically uploaded in the servers and processed in real-time available for everyone concerned to check. This data is then further processed into reports which are used for record purposes and decision making.

help-real-life-ecodocs

Manager creates a Work Order and schedules it

Worker ticks off the list in his mobile or tablet app. Supervisor gives digital signature

Manager can accept or reject a checklist. Also he can check real time reports and compliance alert.

Manager creates a Work Order and schedules it

Worker ticks off the list in his mobile or tablet app. Supervisor gives digital signature

Manager can accept or reject a checklist. Also he can check real time reports and compliance alert.

CMMS software features specially designed to overcome any challenges in maintenance management

Our mobile-optimized web-based CMMS software automates your maintenance management while streamlining your work processes and supercharging productivity.

CMMS Software Built for All Industries

Cloud-based CMMS vs On-premise CMMS

CMMS may be categorized into two main types: Cloud-based or web-based CMMS and maintenance solution software on-premise. Whichever option you opt for has a huge impact on your usage of your maintenance management software.

What is cloud CMMS?

A cloud-based CMMS is a solution hosted on the servers of the development company and also managed by it. This means that you have complete access to the software solution and all its benefits from anywhere without having to update, repair, or manage the actual software while all you need is an active internet connection and a few smart devices.

What is on-premise CMMS?

An on-premise system is one that is based in-house in the organization that is using it. They were the only option available before high-speed internet was introduced. This means you have to make an upfront payment for the installation and implementation of the system and then you have to set up the infrastructure and firewalls and install any updates yourself.

FAQs

CMMS software is an automated maintenance management software that enables managers to streamline their maintenance management operations, workflows, activities, and processes, while also making sure they’re abiding by safety standards and being compliant.

CMMS stands for Computerized Maintenance Management System or Computerized Maintenance Management Solution.

Computerized Maintenance Management Software systems maintain digital databases regarding maintenance operations in an organization. It basically allows organizations to attain profitability by elongating the life of their assets while also keeping the motivation of their employees up by taking care of their health and safety.

It is mainly used to track the maintenance of assets via maintenance work orders. It is also used to track the activities of workers and how workflow progresses to look for any hindrances in order to make the system more efficient.

CMMS systems can be used by the management of organizations of every size in nearly all industries. This is because it can be customized to fit the requirements of whichever industry you are a part of since every industry has different safety guidelines and rules and regulations.

These include the manufacturing industry, oil and gas, utilities, governments, hotels, hospitals, properties and housing, amusement parks, ports, telecommunication industry, facility management, stadiums, and educational institutes. Thus organizations can get custom maintenance software that is suitable for their particular industry and organization size.

It’s important to understand that the best CMMS software for one organization may not be the “best” for another. This is because all organizations have different requirements and goals and they may not need the same features. Hence, in order to find out what CMMS software is the best for you, you have to give clarity to your goals and what you need from a maintenance management software.

The best CMMS software system would be one that caters perfectly to your needs and the needs of your industry and helps you achieve your goals while maintaining safety standards.

In order to choose the best CMMS software, you first have to have clear-cut goals and have a solid understanding of what your requirements are and what you want your maintenance management software to help you achieve.

If you only need very basic features, then it would be a bad idea to invest in an all-inclusive package. Similarly, if your needs are complex then you can’t just go for a basic plan that offers no customization.

You can choose the best CMMS software by understanding your needs first, and knowing exactly what it is you need. Whichever software can give you the features you require is the best CMMS software for you.

If you have access to hi-speed internet, then the only viable type of solution in this day and age is a cloud-based solution. This is because of the many benefits it poses over those based in-house. Cloud-based CMMS programs can be accessed from anywhere in the world with one click on a smart device.

It’s understandable if you want to know the impact that a CMMS has on your business and your returns. You can find out in several ways.

You can do secondary research and look at research reports and studies that help you understand its impact. For instance, the US Department of Energy rolls out reports that contain figures related to repair-related costs before and after companies employ a maintenance management system.

You can also employ KPIs and see if you achieve the targets you set for yourself after implementing a CMMS. You can also always compare your returns before and after installing the program and see how it has made an impact.

Enterprise Asset Management is the maintenance and management of the physical assets of organizations throughout their life cycles. It is used to plan, track, and execute preventive maintenance activities while tracking the process and optimizing and streamlining the entire workflow.

EcoDocs offers one of the best available EAM software. It can further understand your asset management needs and customize your software entirely according to your needs.

Nearly all the industries in the world need CMMS software as long as they have assets that they want to maintain. This includes the government, the hotel and tourism industry, utilities, oil and gas, manufacturing industry, colleges and universities, amusement parks, technology industry, facilities, housing and properties, telecommunication industry, and even the health industry.

Simplify your maintenance, today!